Grant Writing Tips - Proposal Checklist

Most funding agencies provide a specific format for their proposals.  This format will be described in their Request for Proposals (RFP) and must be followed exactly.

Some organizations, including some private foundations, may not have specific guidelines. When applying to these organizations, the following proposal checklist (developed by The Grantsmanship Center in Los Angeles) is an excellent guide. [Proposal Checklist]

Levels of Assistance

Levels of Assistance

The Grants Office offers three different levels of assistance based on the dollar amount of the proposed grant.

Tier 1:  Informational Assistance for proposals up to 5,000(Examples – classroom grants written by one or more teachers which support the needs identified in the individual School Improvement Plan and are approved by the school principal)

Tier 2:  Technical Assistance for proposals of 5,000 to 50,000(Examples – school wide grants written by a proposal development team which support the needs identified in the individual School Improvement Plan and are approved by the school principal and zone administrator)

Tier 3Developmental Assistance for proposals above 50,000(Examples – proposals developed by multiple school sites or district-wide initiatives that support the District Academic Business Plan and are approved by the relevant district Director and Assistant Superintendent)

The chart below highlights what the Grants Office can provide at these levels of assistance.

Tier 1

Tier 2

Tier 3

Informational Assistance (Proposals up to 5,000)

Technical Assistance (Proposal of 5,000 to 50,000)

Developmental Assistance (Proposals above 50,000)

Assistance Includes:

Assistance Includes:

 Assistance Includes:

  • Information about funding sources
  • Organizers and checklists for grant components
  • Tips and examples
  • Templates of commonly needed information
  • Technical Assistance via e-mail or phone
  • Completion of Agenda Item Executive Summary for placement on School Board agenda
Tier 1 assistance plus: 
  • RFP analysis for eligibility and planning
  • Assistance with needs identification
  • Assistance with writing
  • Organizational Meetings
  • Coaching
  • Assistance with budget development
  • Peer review of proposal
Tiers 1 and 2 assistance plus: 
  • On-site technical assistance
  • Contact with funding sources to create relationships in key grant areas
  • Collaboration on planning and timeline design
  • Verify and negotiate timelines
  • Contact agencies for reviewer comments (if not funded)
  • Transition support after award of grant to implementation

Contact

Jodie Certosimo, PhD
Grant Program Specialist
Jodie.CERTOSIMO@stlucieschools.org
(772) 429-3642